Internet Based System

• Show real time availability through your own website.
• Automatic update of inventory as rooms are booked.
• Booking details are recorded on our secure server and emailed direct to you.
• Update hotel details, rates and special offers over the internet from any computer.
• No additional software or scripts needed to get your internet reservation system up and running.

On Demand Technology

• No high overheads needed to setup & run a complete computer infrastructure, just a computer & internet connection is needed.
• All data is installed and maintained on our secure server.
• Our experts look after the system including backups, disaster recovery and upgrades.
• We are constantly monitor the system; identifying and fixing problems before they affect you.

• Add unlimited hotel rooms and room types.
• Specify unlimited seasons with different room rates for each season.
• Specify unlimited room types.
• Charge per room or per person and have reduced rates for children.
• Specify rates for varying occupants per room plus a child price.
• Specify rates for five years in advance.
• Specify minimum & maximum number of occupants (adults and/or children) per room.
• Specify minimum & maximum number of nights that can be booked.
• Use multiple currencies and change exchange rates as often as you want.
• Add different meal plans.
• Add packages combining with multiple properties.
• Specify how your invoices will be displayed and sent.
• Specify your cancellation policies and charge accordingly.
• Run your cancellation policies and charge your tour operators accordingly.

Customer Care

• Full, free, in-house training.
• Free training manuals.
• 24-hour helpline.
• Fully internet based system allows automatic updates and remote support from the ReceptionBook.com team.
• Live chat contact with our customer service representatives.

• Allow booking offices to see exact room configuration details.
• Allow website customers to make provisional bookings through your website.
• Allow Trusted Tour Operators to view your availability and make provisional bookings.
• Confirm internet bookings with automated emails by clicking one button.
• Walk In clients are easily added to the system at the reception desk.
• Collect additional data by adding extra fields to the booking confirmation form.
• Waitlist clients and auto-arrange them in to rooms.

Finance

• Fully calculate all room rates and print invoices and receipts.
• Apply discounts to any booking.
• Add different meal plans to every booking.
• Include optional extras (airport pickup, tours, etc).
• Generate tax invoice for confirmed bookings
• Generate tax invoices for cancellation charges on cancelled rooms and credit notes for refunded balances.
• Manage all your tour operator finances; make payments, generate account statements and generate full reports
• Receive credit card payments from direct clients

Community

•  Tour operators and travel agents registered with ReceptionBook.com can browse your profile and details. They can then contact you with the option of becoming a trusted tour operator.
• You set up contracts including deposits and holding times, when this simple process is done your new tour operator can immediately check availability and make bookings with you.

Reports

The system has a wide variety of reports that are viewable online and are downladable, we can provide any other report you require within a week at no extra cost. All reports can be imported into Quickbooks, Tally, Excel and many other accounting packages. Please see below an example of some of our reports.